Pre-Fall Cleaning & Maintenance Checklist

As summer ends, your property needs a shift in maintenance priorities. Preparing early prevents costly repairs, protects indoor comfort, and supports a healthy, professional environment. Use this pre-fall cleaning and maintenance checklist to make sure your facility stays efficient, safe, and ready for colder months ahead.

1. Deep Clean and Sanitize All Areas

A full deep cleaning sets the stage for a healthier indoor season. With cooler weather ahead, more time will be spent inside, making sanitation a top priority. Focus on removing dust, allergens, and bacteria that build up during summer. Professional cleaning improves air quality, prevents illness, and leaves a lasting impression on tenants and guests.

• Clean and disinfect high-touch surfaces (switches, handles, railings).
• Deep clean carpets, floors, and upholstery.
• Sanitize restrooms, lobbies, and shared break areas.
• Schedule professional janitorial or floor-care services if needed.

2. Inspect and Seal Windows, Doors, and Entrances

Energy efficiency begins with tight seals. Drafty entryways and windows can increase heating costs and allow moisture intrusion. Inspect every opening to prevent leaks, condensation, and energy loss. Resealing improves indoor comfort and lowers utility bills throughout fall and winter.

• Check caulking and weatherstripping for wear or cracks.
• Replace damaged seals around windows and doors.
• Test door sweeps for proper closure.
• Repaint or refinish frames if needed to prevent rot.

3. Wash Windows Inside and Out

Clean windows allow in more daylight and help maintain a polished, professional look. As fall days shorten, natural light supports productivity and mood indoors. Regular washing also reveals early signs of seal failure or glass damage.

• Wash both sides of glass with streak-free cleaner.
• Clean frames, screens, and sills.
• Inspect for cracks, moisture between panes, or loose seals.
• Schedule quarterly professional window cleaning for large buildings.

4. Service HVAC and Heating Systems

Now is the time to transition from cooling to heating. A serviced HVAC system runs efficiently, delivers consistent warmth, and reduces emergency repair calls. Proper maintenance also improves indoor air quality and extends equipment lifespan.

• Replace air filters and clean vents.
• Test thermostats and zone controls.
• Schedule professional inspection for belts, coils, and ignition systems.
• Review energy usage to identify efficiency upgrades.

5. Clear Entranceways and Prepare for Winter Matting

Clean, safe entrances create a strong first impression and prevent slip hazards. Fall rain, mud, and leaves can quickly make floors unsafe and unsightly. Durable matting protects your floors and reduces cleaning costs through winter.

• Remove debris or clutter near doors.
• Install moisture-absorbent mats inside and scraper mats outside.
• Verify exterior drains are open and functional.
• Add umbrella stands and signage to encourage clean traffic flow.

6. Seal Gaps and Clean Outdoor Bins to Deter Pests

Cooler temperatures drive pests indoors seeking warmth and food. Sealing entry points and maintaining sanitation are key to prevention. Clean, sealed outdoor bins minimize odors and block access to food sources.

• Fill cracks in siding, foundations, and utility penetrations.
• Inspect vents and door seals for gaps.
• Power wash trash bins and surrounding areas.
• Keep lids tightly closed and replace broken hinges.

7. Repair Exterior Surfaces and Structural Damage

Inspect your property’s exterior for damage before the cold sets in. Preventing water intrusion now saves thousands in repairs later. Regular upkeep also keeps your building looking sharp and professional.

• Repaint or touch up peeling surfaces.
• Re-caulk joints and seams.
• Replace cracked siding, trim, or flashing.
• Fix minor roof leaks or damaged shingles.

8. Remove Debris, Trim Trees, and Clean Gutters

Proper landscape and drainage maintenance protect your roof, siding, and walkways from damage. Clogged gutters can lead to leaks and ice buildup later. Cleaning and pruning now ensures safe, clear spaces all season.

• Clear leaves, sticks, and debris from gutters and downspouts.
• Trim branches away from roofs, windows, and power lines.
• Remove weeds and debris from landscaping beds.
• Store hoses, outdoor tools, and seasonal equipment.

9. Inspect and Upgrade Exterior Lighting

As daylight hours shorten, reliable lighting improves both safety and security. Bright, well-maintained fixtures reduce accident risks and deter trespassing. Regular checks keep your property well-lit and welcoming.

• Test all exterior and pathway lights.
• Replace burnt-out bulbs and clean fixtures.
• Inspect wiring and sensor systems.
• Adjust timers for earlier sunset hours.

10. Check Parking Lot and Drainage Systems

Standing water and poor drainage lead to pavement damage and safety hazards. Addressing these issues now prevents icy conditions later and extends the life of your parking surfaces.

• Inspect catch basins, storm grates, and drains.
• Remove debris that causes pooling.
• Fill and seal pavement cracks.
• Verify proper grading and runoff direction.

Stay Ahead with Seasonal Planning

Completing this checklist before the first frost protects your building’s structure, comfort, and appearance. Document each task and assign clear responsibilities to your maintenance team or service partners. A proactive approach keeps costs low and ensures your property is ready for the months ahead.